Oral Presentation Guideline for BHI 2012

Timing of Oral Presentations

• 10 minutes to present
• 2 minutes for Q&A

Preparing Your Presentation

The following presentation file types are the acceptable

• Microsoft Office PowerPoint (.ppt), (.pptx)
• Adobe Acrobat (.pdf)

Computer Equipment

The conference hall (Rose Hall at the Shenzhen Convention and Exhibition Centre) will be equipped with Windows 7 based PCs with Microsoft PowerPoint 2010 installed. Verification of proper performance in the conference room is essential, particularly if video and animation is included in the presentation. Internet access will be available in the conference hall using wired network.

Submitting Your Presentation

When reviewing your presentation in the conference room, make sure all fonts, images, and animations appear as expected and that all audio or video clips are working properly.

Before your presentation:

All speakers must check in at the Rose Hall preferably 20 minutes before your session to upload and preview your presentation.

Bring a Backup:

Be sure to bring a backup copy of your presentation with you to the meeting. If you plan to upload files on-site, bring two copies. USB/Flash drives are preferred.

Additional Information

Security:

All presentation files are deleted at the end of the conference, unless permission has been granted to the conference association to retain the presentation files.

List of Preferred Media (Video/Audio) Formats:

(.wmv) (.mpg) (.avi) (.swf) (.wav) (.mov)
*Please try to keep the video files size to les than 20MB if possible. Use short video segments when needed.

List of Specific Compatible Codecs:

• Microsoft – RLE, Video1, Windows Media Series 8 and 9
• Divx 3/4/5
• Intel Indeo Video TechSmith Screen Capture Codec
• Huffyuv Lossless Codec
• Asus Video Codec, On2VP3, ATI VCR and YV12 Codecs
• Cinepak, MJPEG

Microsoft Powerpoint Tips:

PowerPoint embeds image files directly into the file when you save them, while video files are not embedded. Only a link is made to the video file. Copy the video clips you want to insert into the same folder as the PowerPoint file. This will eliminate the problem of PowerPoint losing the link to the file. Be certain to bring the video files and the PowerPoint files to the meeting.

Fonts: Arial and Helvetica are recommended for clarity and compatibility. Confirm a font size of AT LEAST 24 points for body text and 36 – 40 points for headings. Light colored text on a dark background is advised. Avoid using red or green. Confirm that the maximum number of lines in text slides is no more than 6 or 7.

Images: The size of the screen will be 1024 x 768 pixels, meaning that any image with more pixels in the X or Y coordinate that is more than that will not be displayed. The image will be altered by PowerPoint to fit. Large images (i.e. 2000 x 1500 pixels) which are created with digital cameras and scanners will make the resulting PowerPoint file very large. This may cause the presentation to load slowly. This can be avoided by inserting images with the following properties:

Format = (.jpg)
Recommended Size = (800×600 pixels)
Compression Setting = 8 (High quality)

Use the “Insert” feature of PowerPoint to add images to your presentations. Do not copy/paste them into the slide or click and drag.

Poster Guideline for BHI 2012

Poster size: 80 cm (width) x 120 cm (height)

An ideal poster design should be able to:

• Attract attention
• Provide a brief overview of your work
• Initiate discussion and questions

Poster Design Guidelines

1. Title should appear at the top in CAPITAL letters about 25mm (1”) high
2. The author(s) name(s) and affiliation(s) are put below the title
3. For the ease of reading, the smallest text on the poster should be at least 9mm (3/8”) high, and the important points should be in a larger font.
4. Use color to highlight key points
5. Use pictures, diagrams, figures, etc., to help explain the concepts, methods or results, rather than only text wherever possible.